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Meet Details / Instructions

Dear Coaches,

Thank you for your interest in the 47th annual Arcadia Invitational track and field meet set for Friday-Saturday, April 11-12, 2014, at Arcadia High School, located approximately 17 miles northeast of downtown Los Angeles.

For each of the last 13 years, the Arcadia Invitational meet has ranked first in the nation in the number of EPI Elite marks achieved among high school meets, serving as proof of Arcadia’s unmatched levels of depth throughout all event areas.

The Arcadia Invitational also has produced 25 national records while an amazing 152 meet alumni have gone on to represent the United States in Olympic Games competition.

This email is to inform you that on-line meet registration for the 2014 meet opens on January 19th at http://arcadia.episports.com

Please carefully review the outlined areas below to familiarize yourself with all the key details for this year's meet:

 

MEET FORMAT The Arcadia Invitational is a high school meet that takes place under National High School Federation rules and those of the California Interscholastic Federation. All participants must represent their high school and compete in their high school uniform. As such, “unattached” competition is not allowed. No exceptions!

There are three "Sessions" on the Arcadia meet weekend: (1) Friday Night Relays Session and field events; (2) Saturday daytime "Open" Session track and field events; (3) Saturday night "Invitational" Session track and field events.

Events contested in Sessions 2 and 3 are the same while Session 1 features six ‘off-distance’ relays (4x200, 4x800, 4xMile, 800m sprint medley, 1600m sprint medley and 4x100/110 shuttle hurdles) as well as field events.

For Saturday, the best verified entry marks will be slotted to compete at night, with the next best verified marks competing in the day. For field events, best marks will compete Saturday night, the next best on Saturday during the day, and the next best on Friday evening.

 

TIME SCHEDULE:  The two-day meet runs as follows:

  -Friday Night Relays session from 4:30 to 10 p.m.
  -Saturday Open session from 9:30 a.m. to 4 p.m.
  -Saturday Invitational session from 4 p.m. -10 p.m.

 

The meet runs on a very strict time schedule, linked at the meet website.

 

EVENTS OFFERED:  100m | 200m | 400m | 800m | Mile | 3200 | High Hurdles | 300m Hurdles | 4x100 | 4x200 | 4x400 | 4x800 | 4x1600 | Shuttle Hurdles | 800m Sprint Medley | 1600m Sprint Medley | Distance Medley | LJ | TJ | HJ | PV | SP | Discus.

For Saturday night’s session, there are up to two heats per event (an ‘invitational’ heat and a ‘seeded’ heat) in most track events. The top nine verified entry marks will automatically compete at night in the ‘invitational’ heat of the lane races. The next nine will compete in the seeded heat. There is also a “Rising Stars Mile”. This is for freshmen and sophomores only.

The rest of the track events on Saturday morning/afternoon (400, 800, mile, 1600, 4x400, distance medley) will be heats of finals only. Athletes can compete in no more than four events over the course of the two days of the meet.

Meet management reserves the right to avoid seeding athletes into overly difficult event combinations (three distance events on short rest, for example) based on the meet's time schedule and its high level of competition.

 

QUALIFYING MARKS FOR ENTRY CONSIDERATION:  

The marks listed below are the absolute minimums needed to even enter an athlete into the EPI Sports.com entry database for seeding consideration. These marks below DO NOT ensure entry.

If the athlete does not have a verifiable invitational mark that satisfies the minimum, the athlete will not even be considered in the seeding process. If the athlete does meet the minimum standard, he/she then only moves into the 'consideration pool', where the best verified marks will then ‘make the cut’ to compete.

The meet will be seeded on March 31st-April 2nd  and entries will be posted online by the morning of April 3rd. If you are traveling from a great distance and would like to know beforehand of an athlete's likelihood of qualifying into the meet before making air travel arrangements before prices rise, please contact the meet director directly. Coaches coming from a long distance should not purchase airline tickets until verifying (well in advance by phone, if necessary) if an athlete will likely be accepted. Athletes will not be entered simply because a plane ticket was purchased.

 

Minimum marks required to register. These marks DO NOT ensure entry:

Event

BOYS

GIRLS

100m:

11.05

12.75

200m:  

22.61

26.30

400m:

50.79

59.03

800m:

2:00.50

2:21.30

Mile:

4:26.99 (sea level)

5:16.00 (sea level)

Rising Stars Mile: 

4:32.99 (sea level)

 

3200m

9:46.99 (sea level)

11:28.00 (sea level)

High H:

15.73

16.45

300mH:

40.44

48.75

4x100:

44.30

51.20

4x200:

1:34.00

1:49.30

4x400:

3:28.30

4:07.60

4x800:

8:18.00

10:00.00

4x1600:

18:40.00

22:35.00

800m SMR:

1:38.00

1:53.20

1600m SMR:

3:42.00

4:29.99

Dist. Medley:

10:51.00

13:20.00

Shuttle Hurd:

1:08.00

1:08.40

High Jump:

6-03.00

5-01.00

Pole Vault:

13-08.00

10-00.00

Long Jump:

21-03.00

16-10.00

Triple Jump:

43-03.00

34-10.00

Shot Put:

49-00.00

36-03.00

Discus:

145-00

108-00

 

ENTRY FEES 

School entry fees for 2014 are as follows:

Saturday night "Invitational" session: $68 per relay and $17 per individual entry

Saturday daytime "Open" session: $48 per relay and $12 per individual entry

Friday Relays/Friday field events: $68 per "Invitational" heat relay, $48 per non-invitational heat relay; $12 per field event entry.

There is an entry fee cap (a maximum) of $250 per gender if that school’s total entries for that gender would otherwise have exceeded $250.

So a school's total fee will range from as low as $12 (for one individual entry in a non-invitational event) to up to $500 (if the total entries for each part of a co-ed squad exceeds $250 per gender when each gender’s entries are added together.)

Schools will not be charged for any athletes that are entered by the coach into the registration database but do not qualify into the meet.

Entry fee payment is to be made on meet day (at packet pickup) by either cash or school check. Checks should be made payable to: "Arcadia Invitational". We may introduce an on-line payment option in the near future as well.

Teams will not be allowed access into the stadium nor be allowed to compete unless fees have been paid.

 

SANCTION APPROVAL FOR TRAVELING TEAMS 

Out-of-state and international teams must declare their intent to compete as soon as possible at http://arcadia.episports.com. The Arcadia Invitational has forwarded a list of out-of-state schools (which will be updated as we draw closer to meet date) to the national high school federation office to seek approval from their respective state associations to compete. Most states do grant approval, with limited exception. If you are unsure of your state's standing, contact the meet director. The national federation website (www.nfhs.org) also has an updated report of which states approve/deny the Arcadia Invitational for participation by their member schools. Once again, please declare ASAP to ensure your school is on the list and cleared to compete.

 

AWARDS 

Custom medals in either of two sizes will be awarded in each session. More details on the awards breakdown will be posted at the meet website in late March.

 

NIKE SOUVENIRS 

Participants in the "invitational" session on Saturday evening or in the "invitational" heats on Friday evening will receive an embroidered Arcadia Invitational backpack courtesy of meet presenting sponsor Nike.

Participants in the "Open" session on Saturday or in the non-invitational heats on Friday will receive a silk-screened Arcadia Invitational Nike gymsack (spike bag).

Only one item per athlete; in the case of an athlete who participates in both the invitational and non-invitational portion of the meet, that athlete will receive the backpack.

 

TRAVEL INFORMATION 

Meet-negotiated hotel rates are available for a limited time at the "Travel Info" link at www.arcadiainvitational.org  The Arcadia Invitational recommends the Doubletree Hotel as the preferred hotel for your stay. All hotels are located within two miles of the school.

If you are flying in for the meet, please note that there are five major airports located within 20 to 40 miles of Arcadia High School, located at 180 Campus Dr., Arcadia, CA 91007. Please check the “Travel Info” link at the meet website for more details.

 

*****VERY IMPORTANT!*****
DECLARE/REGISTER YOUR SCHOOL/ATHLETES ON-LINE AT EPI SPORTS

Only athletes entered via the online process at http://arcadia.episports.com will be considered for entry into the meet. No faxed or emailed entries will be considered.

To register, coaches must do the following:

  (1) Create an EPISports.com account for their school by logging on to: http://arcadia.episports.com.  If you have an account from last year, you can use that account. Create your own username (which is your email address) and your own password (which only you will know). Please save this password.

  (2) Only one coach per school (preferably the head coach) is to have an EPISports.com account for use with the Arcadia meet. Using more than one account is grounds for having ALL marks by that school being deleted from the database.

  (3) Upon successfully creating your EPI Sports.com account, follow the on-line steps provided there to declare your school.

  (4) Once you successfully declare, you will be given a link which contains all directions regarding entry procedures (our seeding process, which marks you can use, such as 2014 vs. 2013 marks, indoor or outdoor marks, altitude marks, relay times, etc.).

 

KEY DEADLINES/IMPORTANT DATES/FINAL NOTES

  -School declaration period is open from January 19th to March 25th.
This is the first step and is done online at http://arcadia.episports.com. Schools must declare ASAP, but no later than March 25th at 9:59 p.m. EST.
  -On-line registration window is open from Sunday, January 19th to Wednesday, March 26th @ 11:59 p.m. EST. You must enter your athletes and their marks during this time frame.
  -Late entry registration period is from Thursday, March 27th to Sunday, March 30th @ 3:59 pm EST. Any athlete whose name added into the database for the first time at this stage will have a $20 late-processing fee automatically added to the final team fee.
  -Marks updates & FINAL deadline is Sunday, March 30th at 3:59 pm.EST. This is to update any entry mark improvement for athletes already in the meet system.
  -Seeding: Meet management will conduct seeding from March 31st –April 2nd.
  -Acceptances announced: School-by-school entries will be posted at the meet website on Thursday, April 3rd. Coaches will also be sent an email on that day with the meet's final instructions (check-in procedures, final time schedule, procedures for scratches and alternates, facility access, spike length provisions, etc.)
  -Meet dates: Friday-Saturday, April 11-12, 2014.

 

Coaches must adhere to all deadlines! 

Please declare and register now. You can always update your marks later.

If you have any questions, feel free to send me an email.

Regards,

 

Richard Gonzalez

Meet Director

ArcadiaInvite@aol.com

website: www.arcadiainvitational.org